Step 05 of 35 · record GJ-DD-05 · stage 1

Take a record search of Book No. 1 and Book No. 2 at the Sub-Registrar office (title search)

Searches the sub-registrar's registers for every registered document affecting the property, so a buyer can trace the chain of title and find transactions the seller did not disclose. Book 1 holds immovable-property documents; Book 2 holds the record of reasons for refusing registration. This step is owned by Sub-Registrar office in whose jurisdiction the property falls; Inspector General of Registration and Superintendent of.... A statutory fee is published for it. No timeline is stated in the source. Source type: OFFICIAL, value date Undated departmental citizen charter; retrieved from garvi.gujarat.gov.in and captured in....

What this step achieves

Searches the sub-registrar's registers for every registered document affecting the property, so a buyer can trace the chain of title and find transactions the seller did not disclose. Book 1 holds immovable-property documents; Book 2 holds the record of reasons for refusing registration.

The form named in the official source

Form No. 3 - 'શોધ લેવાની અથવા નકલ માટેની અરજી' (Application for search or for copy), downloadable from the FAQ menu at garvi.gujarat.gov.in

Statutory fee

Court fee ticket of Rs. 5/- affixed on Form No. 3, PLUS search fee of Rs. 20/- for the first year and Rs. 10/- for each subsequent year. Worked example given in the source: searching survey number xyz for 2007 to 2010 = 20 + 10 + 10 + 10 = Rs. 50/- total.

Timeline stated in the source

Not stated No timeline stated, gap 18

Prerequisite documents

• Form No. 3 completed
• Description of the document
• Name of executant and claimant
• Description of the property
• Village name and name of the office where registered
• The year or years to be searched

Notes recorded with this step

Declared gaps that touch this step

• Gap 17: gARVI_FAQ.pdf carries no date of issue and names no circular number, so its fee figures (search, copy, Index-2, EC, private-residence registration) are recorded with the honest date qualifier 'undated departmental citizen charter'. They should be re-verified at the sub-registrar office before being relied on for a transaction.
• Gap 18: Registration department SLA / turnaround times for issuing a certified copy, Index-2, EC or a completed registration are NOT PUBLISHED in any source examined. All stated_timeline values for those steps are null; only the statutory presentation window (four months) and the statutory deemed-approval periods are recorded.

How we know

Every figure above is quoted from the source named in the record slip, with its value date. Nothing on this page has been converted, rounded, averaged or carried across from another state or another year. Where the source is silent, the page says so and links to the declared gap that records what was searched.