Step 09 of 35 · record GJ-DD-09 · stage 1

Obtain a certified copy of a registered document (sale deed, mortgage, etc.)

Gives the buyer the full text of an earlier registered document in the chain of title, not just the index entry. This step is owned by Offline: the Sub-Registrar office where the document was registered.. A statutory fee is published for it. No timeline is stated in the source. Source type: OFFICIAL, value date Undated departmental citizen charter; captured 2026-08-04.

09GJ-DD-09

Record id: GJ-DD-09
Stage: 1. Due diligence · Due diligence - title and encumbrance
Step number: 09 of 35
Office or portal: Offline: the Sub-Registrar office where the document was registered. Online: Garvi 'Online certified document copy (IORA)'.
Online or offline: Both
Statutory basis: The Registration Act, 1908
Prerequisites listed: 4
Source type: OFFICIAL

OFFICIAL No blog source used
Source: gARVI_FAQ.pdf page 4, page-size / copy-fee table and the Rs. 300 court fee ticket line
Official page: https://garvi.gujarat.gov.in/
Value date: Undated departmental citizen charter; captured 2026-08-04
Local artefact: gARVI_FAQ.pdf (page 4, section XI continuation)

What this step achieves

Gives the buyer the full text of an earlier registered document in the chain of title, not just the index entry.

The form named in the official source

Form No. 3 - 'શોધ લેવાની અથવા નકલ માટેની અરજી'

Statutory fee

Court fee ticket of Rs. 3/- affixed on Form No. 3, PLUS a per-page copy fee that varies with page size: 18.5 cm x 11.4 cm = Rs. 10/- per page; 25.4 cm x 15.2 cm = Rs. 15/- per page; 30.5 cm x 19.0 cm = Rs. 20/- per page; 34.3 cm x 21.6 cm = Rs. 20/- per page. PLUS a court fee ticket (stamp duty) of Rs. 300/- per copy. Worked example given in the source: a 20-page document at 25.4 x 15.2 cm = 20 x 15 = Rs. 300 copy fee.

Timeline stated in the source

Not stated No timeline stated, gap 18

Why this is empty. Registration department SLA / turnaround times for issuing a certified copy, Index-2, EC or a completed registration are NOT PUBLISHED in any source examined. All stated_timeline values for those steps are null; only the statutory presentation window (four months) and the statutory deemed-approval periods are recorded.

Prerequisite documents

Name of the executant
Village in which the property is situated
Description of the property
Year(s) of registration

Notes recorded with this step

Copies of Book No. 3 (wills, adoption deeds) go only to the executant, his agent, or after his death to any applicant. Copies of Book No. 4 go to the executant or a person claiming under it or their agent. A CD or video recording of the registration itself is obtainable from the registering sub-registrar office under an RTI application on payment of Rs. 50/- (same source, section XVI).

Declared gaps that touch this step

Gap 17: gARVI_FAQ.pdf carries no date of issue and names no circular number, so its fee figures (search, copy, Index-2, EC, private-residence registration) are recorded with the honest date qualifier 'undated departmental citizen charter'. They should be re-verified at the sub-registrar office before being relied on for a transaction.
Gap 18: Registration department SLA / turnaround times for issuing a certified copy, Index-2, EC or a completed registration are NOT PUBLISHED in any source examined. All stated_timeline values for those steps are null; only the statutory presentation window (four months) and the statutory deemed-approval periods are recorded.

How we know

Every figure above is quoted from the source named in the record slip, with its value date. Nothing on this page has been converted, rounded, averaged or carried across from another state or another year. Where the source is silent, the page says so and links to the declared gap that records what was searched.

Citation: gARVI_FAQ.pdf page 4, page-size / copy-fee table and the Rs. 300 court fee ticket line
Value date: Undated departmental citizen charter; captured 2026-08-04
Status: OFFICIAL. Blog source used: no. Last verified: 2026-08-04.